Venue questions guide

50 questions you need to know before booking your wedding venue.

Photos: @concorazon

1. How many people does the space accommodate?

1. How many hours are covered in the venue rental?

2. What is the rental rate?

3. What does the rental rate include?

4. What venue spaces are available for the Ceremony and/or Reception that accommodate my guest count?

5. What’s the earliest time guest can arrive to the venue?

6. What time must guest vacate from the venue?

7. Is there a charge if guest do not vacate the property at the latest time? If there is a charge, what is the amount?

8. Does your venue include tables, chairs, linens, Tent for outdoor weddings, a dancefloor and additional décor items?

9. How many tables, chairs, linens are included?

10. What type/style of chairs, tables, linens, tent are included in the venue rental?

11. What type of cocktail hour spaces are available?

12. How many restrooms are available onsite?

13. Is there a bridal suite and/or a groom suite?

14. How close are hotel/lodging accommodations?

15. Are outlets available throughout the property?

16. Can the lights for the ceremony and/or reception be dimmed (Applicable for nighttime weddings)?

17. Does the lighting in the room change color (Applicable for nighttime weddings)?

18. What other lighting options do you have available? (For example- uplighting, string lights, etc.)

19. How many weddings do you allow in a day?

20. Will a venue manager be on-site the day of the wedding?

21. Is a day of wedding coordinator included in the venue rental?

22. Are there any additional fees we should be aware of?

23. 25.Do you have liability insurance?

24. Can we bring our own decorations?

25. Will the venue staff be responsible for setting up ceremony and/or reception tables and chairs?

26. Do you provide seating schematic assistance, or will this be our responsibility

27. What the backup rain plan for outdoor spaces?

28. Is a rehearsal time included in the rental?

29. How much time are we allotted for the rehearsal?

30. Is there signage available to help direct guests to and from different spaces?

31. What is the venue parking options? Is there free parking available?

32. Do you allow open flame candles?

33. Are you allowed to have confetti, rose petals, bubbles, balloons, smoke machines, etc.?

34. Are there any other venue restrictions we should know about?

35. Are we allowed to rearrange furniture if needed in the venue?

36. Is there parking available for vendors?

37. Are we allowed to hire outside vendors, or do we have to select from a preferred vendor list?

38. Do you have a loading dock available for wedding vendors? If not, what are the loading logistics at your wedding venue?

39. What’s the earliest time vendors can arrive to the venue for set up?

40. Is the vendor set up and tear down hours separate from the overall venue rental hours or included?

41. How much time do vendors have to set up and tear down the day of the wedding?

42. Do you require vendors to provide proof of liability insurance or other business documentation?

43. Can the venue accommodate amplified music?

44. Are we allowed to have a live band or DJ?

45. Are we allowed to use an outside caterer?

46. Can we provide our own alcohol for the bar?

47. Do you have a full kitchen with an oven, plate warmers, sink, dishwasher, refrigerator, ice machine?

48. Do you charge a cake cutting fee?

49. Do you charge a corkage fee?

50. Do you have photos of recent weddings that took place here?

Photo: @concorazon

Venue: La casona de las fraguas (Spain)